Contract Management vs. SharePoint

SharePoint is an excellent document archive. Managing contract deadlines is something else entirely.

Updated: 4 March 2026

What SharePoint does well

Central storage with access control

Everyone works from the same environment, permissions are configurable per folder, and it integrates well with the rest of Microsoft 365.

Searchable archive

With the right folder structure and naming conventions, you can find contracts. Better than loose files on individual laptops.

Already included in Microsoft 365

If your organisation already uses Microsoft 365, SharePoint is available at no extra cost.

But here's what it lacks

SharePoint has no deadline engine

You can set document alerts — but those fire when something is modified in a folder, not when a notice period expires. Those are two very different things.

No AI scanning for completeness

SharePoint stores what you upload. It doesn't check whether the annex is attached, whether the indexation clause is correct, or whether a data processing agreement is missing.

Requires manual discipline

The structure only works if everyone follows the naming convention, uses the right folder, and fills in metadata fields. In practice, they don't.

IT dependency

A well-configured SharePoint requires an IT administrator or consultant. For SMBs, that's a barrier — and contracts end up without an owner anyway.

Tracking Contracts vs. SharePoint

Feature	Tracking Contracts	SharePoint
Deadline reminders on notice periods	Yes	No — document change alerts only
AI data extraction from PDF	Yes — max. 90 sec.	No
Visual AI compliance check	Yes	No
Digital signing	Yes — fully integrated	Limited — via external add-on
Contract hierarchy (master/sub-contracts)	Yes	No
Supplier data via company registry API	Instant	Manual
Vendor performance rating	Yes	No
Operational without IT setup	Today	Limited — requires configuration

How it goes wrong

You set up a folder structure in SharePoint: 'Suppliers > Cleaning > Contracts'. You upload the contract and set a document alert. Six months later you get a notification — someone uploaded a new version of the contract. Not that the notice period expires in six weeks. That date is inside the document itself. Nobody looked.

Everything SharePoint misses, included as standard

Tracking Contracts does what SharePoint cannot: monitor deadlines, run AI completeness checks, and send automatic reminders — even when you're not thinking about it. No IT project, no consultant. Operational today.

Frequently asked questions

Can I bring my existing SharePoint contracts over?+

Yes. Download the PDFs from SharePoint and upload them to Tracking Contracts. The AI automatically extracts key data — duration, notice period, supplier. No manual entry needed.

Do we have to give up SharePoint?+

Not necessarily. Some customers keep SharePoint as a backup archive alongside Tracking Contracts. Tracking Contracts is the working system with deadlines and AI. SharePoint becomes just an extra copy.

Is there a Microsoft 365 integration?+

Not currently. Tracking Contracts works as a standalone system. For most SMBs, the PDF AI import is enough to get fully operational quickly.

Ready to take back control?

Try Tracking Contracts free for one month. No obligations, 2 reminders before the trial ends.